Minutes
Regular Meeting of the Board of Directors for Chandler Heights Citrus Irrigation District
26651 S. Valencia, Queen Creek , AZ
December 9, 2008
A public meeting of the Chandler Heights Citrus Irrigation District was convened on December 9, 2008 at 26620 South Mandarin Dr . The meeting was called to order at 6:02pm with George Surbeck, Pat O’Malley and Patricia Fulks in attendance. Also present were Recording Secretary, Jollieen Williams, District Consultant Engineer, Gene Rose and from the public, Jim Sullivan. District residents Amy and Ron Quintana joined the meeting later while already in progress. No one spoke during the call to public. The following matters were discussed, considered and decided at the meeting:
James Sullivan – Meter Request
Jim Sullivan advised the Board that the side-by-side parcels located on Starflower have been joined together to create one parcel that is just over an acre large now (parcel #304-89-089s). Jim completed this conversion to be in compliance with the “one-meter per acre” policy. The Board approved Jim’s request for a meter at this location and advised him to stop into the office to both complete the service agreement and remit payment for the installation of the meter. Details of the installation would be worked out in the field.
Rates for 2009
Pat O’Malley moved to increase rates 5% across the board to better assure profit in 2009 and to grow the capital reserve account to at least $150,000 by next winter. George Surbeck and Pat Fulks seconded the motion. The motion increase both irrigation and domestic rates 5% carried unanimously. The increase will become effective in January of 2009.
Establishing a Hard Freeze Irrigation Policy (full policy attached for the record)
The Board read and reviewed the Hard Freeze policy as written by Pat Fulks. This policy would help protect orchards in the event of a hard freeze. Pat Fulks moved to accept the Commercial Irrigation policy as written (see attached). Pat O’Malley seconded the motion. The policy was adopted as read and approved.
Approval of Wage Increases and Christmas Bonuses
Pat O’Malley motioned for a 2% raise per employee based on performance reviews and holiday bonus pool of approximately $2000 to be distributed accordingly based on both performance and seniority. George Surbeck and Patricia Fulks seconded the motion. The vote carried unanimously for salary increases effective December 1, 2008 and holiday bonuses to be distributed on or about December 13, 2008.
Qualifications for receiving Commercial Irrigation
The Board directed Jollieen Williams to further research the Maricopa County requirements and/or qualifications for agricultural status related to property taxes. Jollieen will report back with those details in a later meeting not yet scheduled.
Modification to the Voter Registration Form (revised form attached for the record)
Pat O’Malley reported that there was quite a bit of confusion on how to fill out the existing Voter Registration form correctly and completely during registration for the District Election held in November of 2008. To avoid such confusion going forward, the form was revised in effort to be more clear and concise. The new form stipulates that a duly qualified elector of CHCID should have resided in Maricopa County continuously for at least 6 months preceding the next District election and is at least 18 years of age. The form also indicates that any title or land contract involved with qualifying as an elector must have been recorded at least 90 days before the next District election. The new form also outlines that if the form is not filled out in the CHCID office and witnessed by and District employee, the signature must then be notarized (see the attached revision). Pat Fulks moved that the Board accept the revised Voter Registration form with modifications. Pat O’Malley and George Surbeck seconded. The modified form will be available for use as of December 11, 2008 when registration opens for the Recall Election being held on March 10, 2009.
Minutes from previous Board Meetings
The minutes from November 6 th, November 12 th and December 4 th were read and approved.
The meeting adjourned at 8:35pm.
__________________________
George Surbeck
__________________________
Patricia Fulks
__________________________
Pat O’ Malley
__________________________
Jollieen Williams (Recording Secretary)